1. |
The Section to be known as Section Concerning Dental Officers and Specialists (SCODOS) which is based at the registered address of the Malaysian Dental Association. The Section shall be governed by the Malaysian Dental Association (MDA) Constitution and Council with the following objectives. |
1. |
It shall be a section under the MDA, functioning as a consultative body in matters pertaining to the dental practitioners in the public sector. |
2. |
It shall act as a working committee to maintain the interest and to promote the welfare of dental practitioners in the public sector. |
3. |
To encourage dental practitioners in the public sector to become MDA members and to take part in activities of the MDA. |
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2. MEMBERS OF SCODOS
All MDA members employed in the public sector shall be deemed members of SCODOS. |
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3. MANAGEMENT OF SCODOS
Executive Committee of SCODOS shall function as the principal body of SCODOS. The post of the Executive Members of SCODOS shall be elected at the SCODOS AGM (SCODOS Annual General Meeting). |
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4. MANAGEMENT OF SCODOS
Executive Committee of SCODOS shall function as the principal body of SCODOS. The post of the Executive Members of SCODOS shall be elected at the SCODOS AGM (SCODOS Annual General Meeting). |
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5. Composition of the SCODOS Executive Committee |
The Executive Members of SCODOS shall consist of: |
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A Chairman |
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A Chairman Elect |
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A Secretary |
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A Treasurer |
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An Assistant Secretary |
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6. SCODOS STATE REPRESENTATIVES
There shall be, a SCODOS State Representative for each state. However, they are not part of the SCODOS Executive Committee. The nomination of the state representatives is either done during the election of the SCODOS AGM or by the SCODOS Executive Committee. |
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7. OFFICERS OF SCODOS EXECUTIVE COMMITTEE |
1. |
The Chairman
The Chairman shall take the Chair at all meetings of the SCODOS NWC.
The Chairman shall have a casting vote in addition to his vote as a member.
The Chairman shall be the SCODOS representative on the MDA Council. |
2. |
Chairman Elect
The Chairman Elect will perform all the functions in the absence of the Chairman. |
3. |
The Secretary
The Secretary of SCODOS Executive Committee shall have the duty in consultation with the Chairman, of calling for meetings. He shall prepare and submit the minutes of the meetings to the MDA Council. He shall conduct all other correspondence of SCODOS. He shall submit the Annual Report of SCODOS to the MDA Council at the end of each term. |
4. |
The Treasurer
The Treasurer shall manage the funds of SCODOS. He is to prepare an annual budget for approval at the beginning of the year and a Statement of Accounts at the end of the year to the MDA Council. |
5. |
The Assistant Secretary
The Assistant Secretary shall assist the Secretary and deputise for him, and shall be responsible for any other duties delegated to them by the SCODOS Executive Committee. |
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8. SCODOS EXECUTIVE COMMITTEE MEETINGS |
1. |
The newly formed SCODOS Executive Committee shall meet within two (2) months after the SCODOS AGM at which it is elected. |
2. |
The SCODOS Executive Committee shall meet at least twice a year preferably at six (6) months intervals. |
3. |
The Chairman shall preside at all meetings of the SCODOS Executive Committee. |
4. |
One half of the total number of SCODOS Executive Committee shall form the quorum. |
5. |
The Notice of the SCODOS Executive Committee meeting shall be sent two (2) weeks before the meeting by the SCODOS Secretary. |
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9. VACANCIES
The SCODOS Executive Committee at its next meeting shall nominate one of its SCODOS members to act on vacancies in the SCODOS Executive Committee which are permanent, i.e. the post of Chairman, Chairman Elect, Secretary, Treasurer, and Assistant Secretary. |
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10. ANNUAL GENERAL MEETING |
The SCODOS AGM shall be held at least a day before the MDA Annual General Meeting. |
1. |
Notice
The notice of the SCODOS Annual General Meeting shall be sent to all SCODOS
members at least two (2) weeks before the date fixed for the SCODOS Annual
General Meeting by the SCODOS Secretary and he shall call for Resolution for discussion at the Annual General Meeting. Any member desirous of moving any Resolution at the SCODOS Annual General Meeting shall give notice in writing duly proposed and seconded to the SCODOS Honorary Secretary not less than (8) weeks before the date of the SCODOS Annual General Meeting. |
2. |
The proposer and seconder must be present at the AGM in order for the resolution to be debated. |
3. |
The agenda of the SCODOS Annual General Meeting, which shall be as follows,
shall be informed to members of SCODOS before the SCODOS Annual General
Meeting. |
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11. AGENDA |
1. |
To adopt minutes of the previous SCODOS Annual General Meeting. |
2. |
To discuss matters arising. |
3. |
To adopt the Annual Report for the year preceding. |
4. |
To adopt the Statement of Accounts for the year preceding. |
5. |
To elect the SCODOS Executive Committee Members in every two (2) years. |
6. |
To decide on any resolution which may have been duly submitted. |
7. |
Any amendment on SCODOS Terms of Reference shall adhere to the article II of MDA Constitution. |
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12. QUORUM
The quorum at all Annual General Meetings of SCODOS shall be at least 25. |
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13. PROCEDURES OF ELECTION |
1. |
Elections Committee
The MDA Council shall appoint a member of the MDA Elections Committee to conduct
the elections. |
2. |
Nominations are called for the following post:
Chairman, Chairman-Elect, Secretary, Treasurer, Assistant Secretary. |
3. |
Nominations are accepted from the floor. Nominations by proxy is allowed as long
as the signed consent of the nominee is presented. |
4. |
Voting is by secret ballot and a simple majority determines the winner. Proxy votes are not entertained. |
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14. FINANCES
(1) The SCODOS Executive Committee shall receive an allocation of funds upon approval from the MDA Council for its activities as a section of the MDA. (1). Quantum of annual fund allocation is determined according to Council’s discretion. |
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15. GENERAL PROVISIONS |
1. |
Any other matter or matters not covered by these Terms of References shall be
dealt with according to the provision of the MDA Constitution. |
2. |
In case of any dispute as to the interpretation, construction, rendering and
meaning of all or any of these Terms of References or of any word or words
contained in the Terms of Reference, the interpretation, construction, rendering
and meaning determined and fixed by the Council of MDA shall be final and
conclusive. |
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